B2B Legal Framework

Corporate Engagements Addendum

Last Updated: August 2026

Brand Briefs, NDAs & Commercial Media Releases

Effective Date: August 2026 · Entity: Rootli Group Ltd (Company No. 14167623)

This Addendum governs all commercial briefs, brand consultations, session styling, campaign productions, and corporate agreements executed via the Rootli Corporate Contracting Suite. It forms an integral part of the Rootli Stylist Services Agreement and applies to verified Specialists and Laureates.

01Rootli Intermediary & Venue Status

1.1 Contracting Facilitator: Rootli provides the digital platform, template framework, e-signature execution suite, and escrow payment rails through which Commercial Clients (“Brands”) and Specialists/Laureates (“Specialists”) negotiate and execute Corporate Engagement Agreements (CEAs).

1.2 Non-Party Status

Rootli is not a party to the underlying commercial service contract, is not an employer, talent agency, producer, or subcontractor, and assumes zero liability for on-set creative direction, service quality, chemical handling, or production delays.

02IP Rights, Licensing & Usage Releases

2.1 Work for Hire & Licence Grant

Unless explicitly agreed otherwise in a custom CEA, all original hair artistry and styling performed on set grants the Brand a non-exclusive, worldwide, royalty-free licence to use, reproduce, and broadcast resultant media across specified commercial channels (Digital, Print, Social, OOH) for the duration agreed in the Brief.

2.2 Portfolio & Self-Promotion

Specialists retain the right to showcase behind-the-scenes (BTS) imagery and finalised campaign assets on their personal Rootli profile and professional portfolio, subject to any active NDA confidentiality embargoes specified in the Brief.

2.3 Moral Rights: Specialists waive any moral rights under the Copyright, Designs and Patents Act 1988 to inspect or approve finished commercial edits, provided such edits do not misrepresent their technical work in a derogatory manner.

03On-Set Safety, Insurance & Product Warranty

3.1 Insurance of Record: Specialists must hold active Public Liability and Professional Indemnity Insurance (minimum £1,000,000 cover) covering commercial set, session, and studio work.

3.2 Brand Premises & Supplied Products: Brands are solely responsible for securing location insurance, model releases, and venue safety compliance (Health and Safety at Work etc. Act 1974). Where a Brand supplies proprietary chemicals, products, or hair extensions for set use, the Brand warrants that such products comply with UK COSHH safety standards.

3.3 Application Safety: Specialists remain responsible for performing professional safety checks prior to product application on models.

04Escrow Payouts, Cancellations & Kill-Fees

4.1 Corporate Escrow: Brands pay the full contract value into Rootli Stripe Escrow upon execution of the CEA. Payouts are released to the Specialist upon verified completion of set deliverables.

4.2 Brand Cancellation & Kill-Fee Schedule

More than 7 days before the shoot: 100% refund to Brand (less a 5% platform administrative handling fee).
48 hours – 7 days before the shoot: 50% of the total fee retained and paid to the Specialist as a non-refundable Kill-Fee.
Less than 48 hours before the shoot: 100% of the total fee retained and paid to the Specialist to cover reserved day-rate losses.

4.3 Specialist Non-Appearance: If a Specialist fails to attend a confirmed shoot without verified emergency justification, 100% of the funds are refunded to the Brand, and the Specialist’s Laureate status will be immediately suspended.

0512-Month Non-Circumvention & Liquidated Damages

5.1 Restricted Window: Any corporate engagement, inquiry, or introduction initiated through Rootli must be contracted on-platform for a period of twelve (12) months from first contact.

5.2 Liquidated Damages

If a Brand or Specialist bypasses Rootli to execute a direct off-platform contract initiated via Rootli, both parties agree to jointly pay Rootli liquidated damages equal to 25% of the total gross value of the off-platform contract (or £1,500, whichever is higher), representing reasonable compensation for lost platform facilitation and verification costs.

06Digital Signatures, Audit Trails & UK eIDAS Compliance

6.1 Legal E-Signatures

Executed agreements utilise magic-link authentication compliant with the UK Electronic Identification and Trust Services for Electronic Transactions Regulations 2016 (UK eIDAS).

6.2 Immutable Audit Trail

Upon counter-signature, the system generates immutable HTML/PDF contract artifacts capturing typed legal names, cryptographic SHA-256 hashes of the contract document, signer IP addresses, and UTC timestamps.

6.3 Record Retention: Contract artifacts are securely archived for a minimum of seven (7) years to comply with UK statutory tax and corporate accounting requirements.